Workplace culture

Workplace culture

Keeping records

Many companies keep records on different aspects of employment. Record keeping is essential to ensure your employment procedures are able to withstand scrutiny.

For example, keep all documents connected with recruitment and selection processes, such as shortlisting records, interviewers’ notes, or any other record of decision making.

It is good practice to collect gender-disaggregated data. This is information that is collected and broken down by gender, to enable comparison between men and women. This can be helpful in determining where women and men might be affected differently by workplace policies and practices. Data, broken down by gender, should be kept on the following:

  • Job applicants
  • Applicants shortlisted
  • Successful applicants
  • Pay and reward
  • Requests for flexible working
  • Sickness and absence
  • Return to work after maternity leave
  • Staff taking paternity leave
  • Grievances
  • Disciplinaries
  • Staff leaving the company
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